Frequently Asked Questions

Affirmative Action Plans

What is an Affirmative Action Plan?

An Affirmative Action Plan is a tool to create and measure equal employment opportunities for all applicants and employees in a company. Companies who are a federal contractor may be required to create an AAP annually. To find out if you are required to complete an AAP, take OFCCP Certification. If you know you are required to complete one, but have not, we recommend that is your first step. You can create your AAP online here.

Who has to prepare an Affirmative Action Plan?

Supply and Service federal contractors who have 50 or more employees and a contract value of $50,000 or more are required to prepare an AAP. Construction contractors may also be required to complete an Affirmative Action Plan. If you are required to complete an AAP, but have not, we recommend this is your first step to compliance. You can create your AAP online here.

Why do I need an Affirmative Action Plan?

An AAP is mandatory for federal contractors who meet the threshold. You may be audited and required to prove your compliance. In the future, your organization could be required to certify you’ve completed one.

What happens after you prepare the Affirmative Action Plan?

After you prepare your organization’s AAP, you will need to use the results to improve your hiring and employee practices. Depending on what you see, there may be training or other recommendations to improve your organization. There are additional requirements of being a federal contractor, in addition to your AAP. Make sure you are in full compliance by taking OFCCP Certification here.

Reporting

How do I know what’s required of my organization?

Depending on the size of your organization and the size of your contracts, you may meet different requirements. We are here to help! OFCCP Certification is designed to help simplify the process and provide a clear list of what you are required to do. OFCCP Certification can be taken here. And it’s free!

What happens if my organization is not compliant?

Currently: federal contractors may be audited. If audited, your organization would need to produce proof of an AAP. You may face fines and legal battles as a result.

Future: OFCCP officials have acknowledged that they are working towards gathering information from the SAM database to potentially target contractors who have not completed their affirmative action compliance obligations. When this takes place, federal contractors will be forced to check a box as to whether or not they are compliant as part of the Contractor Certification Program.

What is the Contractor Certification Program?

On Friday August 3, 2018, Acting OFCCP Director Craig Leen announced OFCCP’s development of a contractor certification during the closing remarks of the National ILG conference in Anaheim, CA. Leen discussed the System for Award Management (SAM) which is administered by the U.S. General Services Administration (GSA).

Although still a work in progress, Mr. Leen acknowledged that OFCCP officials were working towards gathering information from the database to potentially target contractors that were not checking the box on their affirmative action compliance obligations. The tone of the address was positive and collaborative; Mr. Leen indicated that that the certification check would target contractors that avoid preparing affirmative action plans on an annual basis.

What is the EEO-1 Report?

The EEO-1 Report is a compliance survey mandated by federal statute and regulations. The survey requires company employment data to be categorized by race/ethnicity, gender and job category. More information can be found on the DOL website. To find out if you are required to complete it, take OFCCP Certification.

Federal contractors with 50 or more employees and a contract of $50,000 or more are required to file an EEO-1 Report. If you need assistance creating your EEO-1 report, reach out to our consultants here.

*The EEO-1 Report is required by all US organizations (federal contractor or not) with over 100 employees. Our certification is not built for organizations who are not a federal contractor, reach out to us for more information if this is your organization.

What is the VETS-4212 Report?

The VETS-4212 report is a mandated report for federal contractors who meet the threshold. The report measures affirmative actions to employ and advance in employment covered veterans.

Currently, the reporting threshold is $150,000 in federal contracts. For more information and to determine if the VETS-4212 report and other requirements must be met by your organization, take OFCCP Certification. If you need assistance filing your VETS-4212 report, please reach out to our consultants here.

Software

Who created OFCCP Certification?

OFCCP Certification was created by subject matter experts at DCI Consulting. DCI has been working with federal contractors on OFCCP regulations since 2001. They have experience in many industries and different sized organizations. More information on DCI can be found here.

Why do I need to provide my name and email?

OFCCP Certification is a free service. Our goal is to help organizations achieve compliance. In exchange for our valuable resources, we only ask for your name and email. We will only use this information to communicate with you about the requirements applicable to you. Your information helps us improve our products and create better resources. Your information is securely stored and you may unsubscribe from all communications at any time. For more information about our Privacy Policy, click here.

Is my information secure?

We take your privacy and security very seriously. We regularly check the security of our website and meet industry standards. Additionally, we will only contact you about relevant resources based on your certification and you may unsubscribe at any time. For more information about our privacy policy, click here.

How much does OFCCP Certification cost?

OFCCP Certification is a free service. In exchange, we only ask for some basic information about you and your organization to help us improve our product. While OFCCP Certification is free, you may be required to complete one of the mandatory reports. The filing of these reports is not free and may be charged through DCI Consulting, or the online AAP service ProntoAAP.

What is ProntoAAP and how is it related to OFCCP Certification?

ProntoAAP is an online AAP generator created by DCI Consulting. Based on your results from OFCCP Certification, you may be redirected to ProntoAAP. ProntoAAP is a separate application and you will need to pay for the service. To go directly to ProntoAAP, click here. Note: ProntoAAP is created for organizations with 150 employees or less.